Version: 2 October 2020
Ardex Australia Pty Ltd (ABN 82 000 550 005) (Ardex Australia) is a leading supplier of building materials and products, specialising in high-quality construction materials for substrate preparation, levelling floors, the fixing of natural stones and ceramic tiles and other surfacing materials. Ardex Australia offers innovative products of outstanding quality and optimal environmental friendliness, as well as providing training and support services for their application.
2. Open and transparent management of personal information
This Policy covers personal information collected in Australia by Ardex Australia. The Policy does not apply to information (including personal information) collected by third parties, such as payment gateway providers, or through third party websites linked to this website. Those third parties are subject to applicable privacy laws and their own privacy policies (if any). Ardex Australia may review and update this Policy from time to time by posting the updated Policy on its website and on other platforms and portals (together “websites”). You are taken to have agreed to the updated Policy if you continue to place orders for Ardex Australia products or services, or continue to visit or browse any Ardex Australia website after the updated Policy is posted on that website.
4. Personal information
Personal information is information or an opinion about an identified individual, or an individual who is reasonably identifiable.
5. Collection and purpose
The purpose for collection depends on the relationship Ardex Australia has with you, including so that it can provide you with the products and services that you order, and keep you informed of products and services that may be of interest to you. Personal information about you is used only for the purpose for which it is submitted or other secondary purposes in accordance with applicable privacy laws. Information collected about you can also be used in a de-identified form (i.e. a form where an individual cannot be identified) to assist Ardex Australia generally in improving its business, products and services to customers.
(Types of personal information collected) The type of personal information collected about you will depend on the relationship Ardex Australia has with you. Ardex Australia collects and holds personal information about (but not limited to):
- users and potential users of our website and any online platforms or applications
- business associates and potential business associates, and their employees and contractors
- individuals we deal with in the course of providing services to our users
- suppliers and their employees and contractors
- employees, prospective employees and contractors.
The type of personal information collected about you may include:
- first name, last name, role/trade/profession, email address, telephone number, location and address
- financial information, such as account numbers, credit card details
- information about you that you provide to Ardex Australia through feedback forms, surveys, or other forms that you complete and send to Ardex Australia
- other contact details, occupations, payment details, employment history, education and qualifications, testimonials, feedback and other information which assists us in conducting business, providing and marketing our services, and meeting our legal obligations.
(How information is collected) Information (including personal information) may be collected in a number of ways, including:
- information provided by you to Ardex Australia verbally or in any written form (e.g. when you attend one of Ardex Australia’s events or contact customer service)
- personal information about you through your conduct on our website, our online platforms and portals, via support services, email, telephone
- information provided by you through social media channels
- information provided by you to a third party where that third party is authorised to provide Ardex Australia with such information
- information provided by your computer or device in the course of visiting an Ardex Australia website (e.g. cookies) or browsing an electronic communication from Ardex Australia (e.g. email)
- by or on behalf of your employer if you are employed by any of our suppliers or contractors.
You can choose to disable cookies on your computer by updating your browser setting, but you do need to be aware this may cause the site not to function properly.
(Use of information collected) Ardex Australia uses personal information collected for a number of specific purposes depending on whose personal information it is:
- for customers: Ardex Australia uses information collected to carry out orders placed for products and services; deliver products and services to the correct location; invoice customers for products and services; set up trade accounts and deal with payment defaults (including to obtain a credit report to assess a customer’s suitability for credit or to notify any customer default to credit reporting agencies); facilitate payment of products and services; provide after-sales services; exercise rights under the applicable Conditions of Sale in relation to orders for products and services; and keep customers informed of products and services that may be of interest to the customer.
- for website visitors: Ardex Australia uses information collected to provide an improved and positive website experience for website visitors (including to resolve website issues). Information provided by website visitors when visiting an Ardex Australia website allows Ardex Australia to recognise the visitor as a customer; customise website services, content, and advertising; measure promotional effectiveness; help ensure that website visitor accounts security is not compromised; and follow up with website visitors that wish to find out more information about Ardex Australia products or services or place orders from Ardex Australia.
- for suppliers, contractors and retailers: Ardex Australia uses information collected to explore business opportunities for the provision of Ardex Australia products (or parts of them) and services along the supply chain and through distribution channels, and to exercise rights under the applicable contracts with suppliers, contractors and retailers.
- for employees and prospective employees: Ardex Australia uses information collected for recruitment, human resources and employment-related purposes.
You can deal with Ardex Australia anonymously where it is lawful and practicable to do so. If you prefer, you can use a pseudonym in place of your real name. In cases where Ardex Australia deals with you in relation to the supply of products or services or the provision of financial or credit information it will be impracticable for Ardex Australia to deal with you either anonymously or by pseudonym. However, you may wish to remain anonymous or use a pseudonym if you are making a general inquiry about Ardex Australia’s products or services.
Ardex Australia takes protection of personal information seriously. Ardex Australia will take reasonable steps to secure personal information against misuse, interference, loss and unauthorised access, modification or disclosure.
Personal information may be stored in different ways, including paper, electronic and online forms, and using online data storage service providers. All personal information collected by the Ardex Australia is stored at secure premises, including a computer network that is secured by firewalls, passwords and anti-virus protection. Ardex Australia personnel are required to comply with privacy and data policies and procedures. Personal information is only provided to third parties for the sole purpose of providing products and services to Ardex Australia as set out in section 9 (Disclosure) of this Policy. Those third parties also have an obligation to keep personal information secure in accordance with their privacy policies and applicable privacy legislation.
Once personal information is no longer required by Ardex Australia or is no longer required to be kept by law, Ardex Australia will take reasonable steps to destroy the information or ensure that the information is de-identified.
8. Direct marketing
Ardex Australia engages in direct marketing practices in accordance with the law. Information (including personal information) collected is used to identify particular products, services or special offers that Ardex Australia believes may be of interest to you. Ardex Australia may then contact you (such as by telephone, mail, email or other communications) to let you know about these offers and opportunities.
Ardex Australia will only continue to engage in these direct marketing activities with your consent. In any case, you will be provided with the opportunity to opt out of receiving such information in the future. For email communications, there is a simple “unsubscribe” feature that you can utilise at any time. You can also at any time request that you no longer receive any marketing materials and information from Ardex Australia by contacting Ardex Australia’s privacy officer using the details set out in section 12 (Contact us about privacy questions and complaints) of this Policy.
Ardex Australia may disclose personal information to third party suppliers and contractors to the extent it is necessary for them to provide products and services to Ardex Australia, or if required by law, a court or an enforcement agency that has power to require disclosure of such personal information.
Ardex Australia only retains personal information for as long as required by law and needed for our business functions and activities. It is then securely destroyed and disposed of.
Ardex Australia will ensure, to the extent reasonably practicable, that personal information collected, used or disclosed is accurate, up-to-date, complete and relevant. If Ardex Australia becomes aware that any of the personal information it holds is inaccurate it will take prompt steps to update its records so that the personal information collected, used or disclosed is accurate, up-to-date, complete and relevant.
11. Access and correction
Subject to verification of your identity, if Ardex Australia holds personal information about you then you may make a request to access, update or correct this personal information at any time.
Ardex Australia will give you access to your personal information that it holds subject to a few exceptions. Ardex Australia will not give you access to your personal information that it holds if:
- Ardex Australia reasonably believes giving you access would pose a threat to the life, health and safety of any individual;
- giving access is likely to unreasonably impact the privacy of others;
- your request is frivolous or vexatious;
- the information relates to existing or anticipated legal proceedings between you and Ardex Australia and that information would not be discoverable in legal proceedings;
- giving access would prejudice any negotiations between Ardex Australia and you;
- giving access would be unlawful;
- giving access would likely prejudice taking appropriate action where there is reason to suspect unlawful activity or misconduct of a serious nature; or
- giving access may prejudice enforcement activities, or a commercially sensitive decision-making process.
Ardex Australia will provide written reasons for any refusal to give access.
If there is a substantial amount of personal information that needs to be accessed, Ardex Australia may charge you a fee to recover its reasonable costs in supplying you with the information you requested. Ardex Australia will notify you of the amount of the fee when it responds to the request but before it gives access to the information. There is no fee to make a request for access to your personal information.
If you hold an online account with Ardex Australia, you may access and correct your personal details at any time by logging into your online account. Alternatively, access and correction requests should be made in writing to Ardex Australia’s privacy officer using the details set out in section 12 (Contact us about privacy questions and complaints) of this Policy.
Ardex Australia will aim to respond to written requests for access and correction of personal information within 15 business days after a request is received by Ardex Australia. Where Ardex Australia is unable give access or correct the information (as applicable) within 15 business days, it will notify you of the reason for the delay and provide an indication of when it expects to give access or correct the information (as applicable).
12. Contact us about privacy questions
If you have any questions (including complaints) relating to the handling and management of information (including personal information) collected in Australia by Ardex Australia, please contact:The Privacy OfficerArdex AustraliaEmail: firstname.lastname@example.orgMail: Priority InformationARDEX Australia Pty LtdPO Box 796SEVEN HILLS NSW 1730
Ardex Australia will:
- acknowledge receipt of a complaint within 10 business days; and
- aim to resolve a complaint within 45 business days.
It may not always be possible to resolve a complaint within 45 business days. If Ardex Australia is unable to resolve a complaint within 45 business days, it will notify you of the reason for the delay and provide an indication of when Ardex Australia expects to resolve the complaint.
If you are not satisfied with the outcome of your complaint, you may contact the Office of the Australian Information Privacy Commissioner:
Postal address: Office of the Australian Information Commissioner, GPO Box 5218, Sydney NSW 2001
Phone: 1300 363 992
Complete a Privacy Complaints Form